Group Flight Information
In an effort to make the flight booking process as smooth as possible, we have partnered with STA Travel. This partnership provides our participants with discounted fares through STA’s contracts with the top airlines to help our travelers get the best possible rates. To learn more about STA as an organization, please check out their website at www.statravel.com.
STA Travel will help our families and travelers book their round trip travel between their home city and our host countries. We are excited to offer this premium service to our participants so that we can focus on what we do best – providing meaningful adventures around the world.
Open Enrollment participants are responsible for booking and paying for their own international flights. You have two options for making your flight arrangements:
1. (Preferred) Book a seat on the chaperoned international group flight.
Each Open Enrollment program has a suggested, chaperoned, group flight that will depart from a designated departure city in the United States and arrive to the destination country. Participants on these flights will have the support of our on-scene Airport Liaison as well as an accompanying Program Leader, on-flight. The Airport Liaison will help gather, coordinate and direct the arrival and departure of our participants in the airport and the Program Leader will accompany the group to and from the host country while on the flight. The vast majority of our travelers choose this option.
The following information is for the chaperoned group flights for this program:
DEPARTURE FROM USA
Airline: Eva Air
Date: June 24, 2018
Departs: Los Angeles, California (LAX) at 12:15am
Arrives: Taipei, Taiwan (TPE) at 5:10am on June 25, 2018
Airline: Eva Air
Date: June 25, 2018
Departs: Taipei, Taiwan (TPE) at 10:20am
Arrives: Bangkok, Thailand (BKK) at 1:05PM
RETURN TO USA
Airline: Eva Air
Date: July 8, 2018
Departs: Bangkok, Thailand (BKK) at 1:45am
Arrives: Taipei, Taiwan (TPE) at 6:35am
Airline: Eva Air
Date: July 8, 2018
Departs: Taipei, Taiwan (TPE) at 10:10am
Arrives: Los Angeles, California (LAX) at 7:40am
Here’s how to proceed:
Call our dedicated representative at STA Travel at 800-781-4040 to learn about your booking options.
- Tell the agent you are a Smithsonian Student Adventures participant, the full name of the program you are traveling on and your program travel dates. They will walk you through the details of your flight options.
- Once you know your flight options, you can book directly with STA or on your own to travel to the host country.
- IMPORTANT NOTE: Should you elect not to travel on the suggested, chaperoned, group flight please email your complete flight reservation to flights@SmithsonianSA.com
Program participants should meet the airpot liaison at the below airline check-in counter three hours before the international flight. If you are traveling on a connecting flight from your home destination, you will meet your flight chaperone at the boarding gate for your international flight. If you have trouble locating the group, please contact Smithsonian Student Adventures at our 24/7 emergency hotline: 303-997-0310.
2. Book your own flight to the host country.
For this option we require travelers to arrive at the same time, or earlier (no more than 3 hours), than the suggested group flight’s planned arrival. We ask participants not to arrive later than the suggested group flight’s time of arrival. If travelers arrive on their own prior to the rest of the group, we will arrange for either a Program Leader or the Country Director meet them when they land in the host country. If a participant arrives more than three hours before the group chaperoned flight, we will have in-country staff pick them up, but a $100 fee will apply.
With either option, we strongly encourage you to book your flights through STA, but it is not required.
STA operates a full 24/7 emergency line and can support you with issues from date changes, cancellations, or general crisis management support wherever you are in the world. To contact them, please call 800-781-4040.
A NOTE ON FLIGHTS
Air travel is unpredictable. Although we can ensure that our groups arrive to the airport with ample time and follow all airline instructions, there may still be instances when a flight is delayed or cancelled due to weather, mechanical problems, labor strikes, etc. Please note that in such an event SSA is not financially responsible for unexpected costs incurred by travelers. Our programs officially begin and end in our host countries. Notwithstanding, our travelers’ well-being and safety is always our number one priority in all facets of our operations and programming, so please know that in case flight delays or cancellations occur we will do everything we can to get travelers home in a timely manner and will keep family members updated on developments as we are able.
Important note: Please make sure your passport is valid for at least six months beyond the final day in country.
SSA is not responsible for fees associated with checked baggage or for lost or stolen luggage. We strongly encourage all travelers to pack a carry-on bag if possible, or to at least put all valuables and a change of clothes or two in a carry-on along with all important medications and basic toiletries such as a toothbrush, deodorant, glasses, contacts etc.
Please confirm with your air travel provider as some airlines may require that travelers under a certain age have completed an unaccompanied minor parental consent form. Please consult the airline website to confirm whether this is required on your flight.
SSA will send a minimum of one experienced Program Leader on every program. In addition to this Program Leader, we also have support staff in our host countries and 24/7 support from our headquarters in Denver, Colorado that are available to the group for additional help when necessary. Below you’ll find a list of the Smithsonian Student Adventures staff involved in the planning, organizing, and leadership of your program. Meet your support team!
B.A. in Tourism Industry from Phitsanulok University
My name is Phanupong Somboon (my friends call me Bo) and I was born and raised in Thailand. I have been a rock climbing and outdoor educator for the past 6 years and enjoy every day of it. For the last four years, I have had the opportunity to work
with International students around the world. I enjoy working with students because I have the chance to take them to explore my own country and to show them my culture and language. I also get to show them my beautiful countryside, people
and way of life. I have enjoy traveling around Southeast Asia and China for several adventures of my own. I am looking forward to leading with Smithsonian Student Adventures this summer!
Colorado College – B.A. Sociology, Minors in Global Education and Feminist & Gender Studies
Savannah is a firm believer in the power of informed impulsivity and has an insatiable travel bug, which, together, have propelled her adventures to six of the seven continents, so far. Through her studies of and experiences in the social world, she has been able to empirically substantiate risk-taking and reap the benefits of living outside her comfort zone. This is something she loves encouraging young people to do too. As such, she spent 8 weeks of the school year backpacking with high school students in Colorado and Utah before taking up residence in Amman, Jordan to study Arabic, work on a documentary film, and teach English Language and Literature at an American International School. Savannah is a TEFL (Teaching English as a Foreign Language) certified teacher, certified in CPR/AED/First Aid and Mental Health First Aid, and is very excited to be returning to Thailand, where she taught and traveled in 2013.
Please have all travelers check below to ensure their name is spelled correctly. For edits, email lacey@SmithsonianSA.com.
- Abigail Collura
- Andrew Wilten
- Anne Martz
- Cameron Davis
- Ceanne Lyon
- Eva Breiterman
- Hannah Flemming
- Isabel Muniz
- Isabella Schaak
- Kelsey Midgett
- Willem Huizinga
- Mia Dobbins
- Sarah Mydland – Junior Leader
Community & Project Details
Located just 2.5 hours South-West of Chiang Mai, amongst beautiful mountain scenery and lush countryside, BEES is a community-based elephant sanctuary that serves as a home for old, injured and retired elephants needing rest and permanent care. Each day will be unique, and activities could include preparing their food, feeding, bathing and walking with the elephants into the jungle, as well as the general care and husbandry of other rescued animals, such as cats, dogs, owls and more! You’ll also have the opportunity to get more involved in the community by teaching English to staff and students, cleaning up the village, or planting trees and grass. You will walk away from this experience with a stronger appreciation for elephants and a deeper understanding of the problems they face in Thailand and what is being done to help them.
Communication & Blog
Travelers will be able to keep in touch with family and friends at home by using Wifi (when available at hotels and restaurants) via Whatsapp, Skype, and Wechat for free.
During the program we keep families and friends updated on the group’s adventures as frequently as possible with text and photo blogs. If parents would like updates regarding the group beyond these blog posts and email updates, please direct all general inquiries to info@SmithsonianSA.com. We are always checking this email inbox and will respond promptly to inquiries. You can also reach us by dialing 303-242-8541 from the U.S. In case of an emergency, please dial 303-997-0310.
To access the group’s blog, click here.
Photos which appear in the blog will become available after the program ends. We will send out a link to the photo gallery, where you will have access to view and download as many of the photos as you like!
What follows is a sample packing list, which will be updated for each program. We recommend you bring a larger piece of luggage like a roller, duffel bag, or backpack, as well as a smaller backpack that you can bring on hikes, weekend excursions and shorter activities.
Most importantly, be sure to remember your PASSPORT and STUDENT ID.
Thailand Packing List
10 pairs of underwear
6 pairs of socks (a mixture of good hiking socks and casual socks)
4 t-shirts (some quick dry)
2 long sleeve shirts
1 rain jacket or strong poncho (it will be the rainy season in July)
1 swim suit
2-3 pairs of travel/athletic shorts that are breathable and light (no short shorts please)
2 pairs of comfortable/hiking/everyday pants (NOT all jeans)
1 nice shirt/top to be worn to more formal dinners (girls might want a skirt or something a little nicer and guys a polo or button up shirt with jeans for
such occasions. Please have the skirt reach your knees)
1 pair of durable athletic/hiking shoes
1 pair of sandals
1 pair of work gloves
1-2 pairs of work pants
1 sarong (something to cover knees when entering Temples and holy places *this may be purchased in country)
rain boots (for volunteer activities – *we encourage you to be purchase these when in country for cheaper)
TOILETRIES: BRING THE BASIC TOILETRIES YOU NEED PLUS:
Sunscreen (you will use a lot)
Mosquito repellent (you will use a lot)
Band Aids and Neosporin
Medication in properly marked original container
Journal and pen
Camera (digital, disposable, waterproof)
Power Converter (220 volts AC)
Alarm Clock and watch
Debit card/US Dollars (we recommend about $50-$150, depending on amount of desired souvenirs, extra
Durable water bottle
1 quick-dry towel
Deck of cards or other portable games
Host family gift for each host family
Pictures of family, friends, home
***Please keep in mind that the villages we will be staying in are generally more conservative. The people usually wear long covered up clothing and do not appreciate seeing a lot of exposed leg, cleavage, or bare shoulders.
Travelers often contact us regarding what an appropriate gift might be for their student’s host family. Host families are often curious about where our students come from and their families in the U.S. As such, we recommend a simple gift that describes, represents or depicts your home. Well-received gifts in the past have included calendars or picture/coffee table books from your city or state, a framed picture of your family, paraphernalia from a local sports team, toys, soccer balls, school supplies, or something produced or grown in your hometown, like chocolate, local candy, t-shirts, etc. The most important thing to keep in mind is not to worry about this… Anything, no matter its value, will be well received!