Group Flight Information
In an effort to make the flight booking process as smooth as possible, we have partnered with STA Travel. This partnership provides our participants with discounted fares through STA’s contracts with the top airlines to help our travelers get the best possible rates. To learn more about STA as an organization, please check out their website at www.statravel.com.
STA Travel will help our families and travelers book their round trip travel between their home city and our host countries. We are excited to offer this premium service to our participants so that we can focus on what we do best – providing meaningful adventures around the world.
Open Enrollment participants are responsible for booking and paying for their own international flights. You have two options for making your flight arrangements:
1. (Preferred) Book a seat on the chaperoned international group flight.
Each Open Enrollment program has a suggested, chaperoned, group flight that will depart from a designated departure city in the United States and arrive to the destination country. Participants on these flights will have the support of our on-scene Airport Liaison as well as an accompanying Program Leader, on-flight. The Airport Liaison will help gather, coordinate and direct the arrival and departure of our participants in the airport and the Program Leader will accompany the group to and from the host country while on the flight. The vast majority of our travelers choose this option.
2. Book your own flight to the host country.
For this option we require travelers to arrive at the same time, or earlier (no more than 3 hours), than the suggested group flight’s planned arrival. We ask participants not to arrive later than the suggested group flight’s time of arrival. If travelers arrive on their own prior to the rest of the group we will arrange to have the second Program Leader or the Country Director meet them as they land in the host country.
With either option, we strongly encourage you to book your flights through STA, but it is not required.
Please wait to make any flight arrangements until we have sent you our chaperoned group flight information by email, which we will post by April 1, 2018 with instructions on how to proceed.
A NOTE ON FLIGHTS
Air travel is unpredictable. Although we can ensure that our groups arrive to the airport with ample time and follow all airline instructions, there may still be instances when a flight is delayed or cancelled due to weather, mechanical problems, labor strikes, etc. Please note that in such an event SSA is not financially responsible for unexpected costs incurred by travelers. Our programs officially begin and end in our host countries. Notwithstanding, our travelers’ well-being and safety is always our number one priority in all facets of our operations and programming, so please know that in case flight delays or cancellations occur we will do everything we can to get travelers home in a timely manner and will keep family members updated on developments as we are able.
Important note: Please make sure your passport is valid for at least six months beyond the final day in country.
SSA is not responsible for fees associated with checked baggage or for lost or stolen luggage. We strongly encourage all travelers to pack a carry-on bag if possible, or to at least put all valuables and a change of clothes or two in a carry-on along with all important medications and basic toiletries such as a toothbrush, deodorant, glasses, contacts etc.
Please confirm with your air travel provider as some airlines may require that travelers under a certain age have completed an unaccompanied minor parental consent form. Please consult the airline website to confirm whether this is required on your flight.
SSA will send a minimum of one experienced Program Leader on every program. In addition to this Program Leader, we also have a support staff in our host countries and 24/7 support from our headquarters in Denver, Colorado that are available to the group for additional help when necessary. Below you’ll find a list of the Smithsonian Student Adventures staff involved in the planning, organizing, and leadership of your program.
University of Denver – B.A. Spanish, Minors in History and Hebrew
Tommy is a recent college graduate from the University of Denver. His hobbies include camping, basketball, studying history, traveling, and learning languages. He is fluent in Spanish, and also speaks Hebrew as well. He first developed his love of languages and Latin American culture at the age of ten on a mission trip in Mexico. This experience and the subsequent trips to follow inspired him to study Spanish in school, and to pursue more development work in other areas of Latin America as well. During a semester abroad in college in Cusco, Peru, Tommy had the pleasure of working alongside ProWorld Peru in rural communities like Ocurruro, Urubamba and Ollantaytambo. Tommy also has spent time building houses in El Salvador with Habitat for Humanity.
Please have all travelers check below to ensure their name is spelled exactly how it appears on your passport. For edits, email lacey@SmithsonianSA.com.
- Erica Faughn
- Eva Breiterman
- Kelley Estis
Community & Project Details
This is where your host community information will appear, along with your community project, if applicable to your program.
Communication & Blog
The easiest way for students to keep in touch with family and friends at home while traveling will be using Wifi (available at most hotels and some restaurants) via Viber, Whatsapp, Skype, and Wechat for free.
SSA tries to keep families and friends updated as frequently as possible with text and photo blogs. If parents would like updates regarding the group beyond these blog posts and email updates, they should direct all general inquiries to info@SmithsonianSA.com. We are always checking this email inbox and will respond promptly to inquiries. You can also reach us by dialing 303-242-8541 from the U.S.
Here is the link to your blog: -Coming Soon-
What follows is a sample packing list, which will be updated for each program. We recommend you bring a larger piece of luggage like a roller, duffel bag, or backpack, as well as a smaller backpack that you can bring on hikes, weekend excursions and shorter activities.
Most importantly, be sure to remember your PASSPORT and STUDENT ID.
Please note that seasons in South America are opposite ours in the United States so we will be traveling during South America’s late fall. With that said, late fall and early winter are the driest parts of the year and often the most pleasant times to visit. Most of our program will be spent at high altitudes where daytime temperatures can reach the 70’s and it can freeze at night. Layering is the best way to prepare for variable conditions.
Peru Packing List
6 pairs of underwear 6 pairs of socks (a mixture of good hiking socks and casual socks – some wool socks for cold nights as well)
4 t-shirts (some quick dry)
4 long sleeve shirts
1 warmer jacket for cool nights
1 warm hat
1 rain jacket
2-3 pairs of travel/athletic shorts that are breathable and light
2-3 pairs of comfortable/hiking/everyday pants (NOT all jeans)
1 nice shirt/top to be worn to more formal dinners (girls might want a skirt or something a little nicer and guys a polo or button up shirt with jeans for such occasions)
1 pair of durable athletic/hiking shoes, appropriate for hiking
1 pair of sandals (optional)
1 pair of work gloves
1 hat with good sun protection
TOILETRIES: BRING THE BASIC TOILETRIES YOU NEED PLUS:
Sunscreen (you will use a lot)
Band Aids and Neosporin, anti-diarrhea meds, basic first aid
Medication in properly marked original container (better to pack this in your carry on luggage)
Journal and pen
Camera (digital, disposable, waterproof)
Converter (Peru runs 220v, 60Hz AC electricity. Only necessary if electronic device doesn’t have built in converter)
Alarm Clock and watch
Debit card/US Dollars (we recommend about $100-$200, depending on amount of desired souvenirs, extra items etc.)
Durable water bottle with a personal water filtration system (optional- Walking Tree will always provide drinking water)
1 quick-dry towel
Soap for washing your own clothes while in the host community
Deck of cards or other portable games
Host family gift
Travelers often contact us regarding what an appropriate gift might be for their student’s host family. Host families are often curious about where our students come from and their families in the U.S. As such, we recommend a simple gift that describes, represents or depicts your home. Well-received gifts in the past have included calendars or picture/coffee table books from your city or state, a framed picture of your family, paraphernalia from a local sports team, toys, soccer balls, school supplies, or something produced or grown in your hometown, like chocolate, local candy, t-shirts, etc. The most important thing to keep in mind is not to worry about this… Anything, no matter its value, will be well received!