Group Flight Information
In an effort to make the flight booking process as smooth as possible, we have partnered with STA Travel. This partnership provides our participants with discounted fares through STA’s contracts with the top airlines to help our travelers get the best possible rates. To learn more about STA as an organization, please check out their website at www.statravel.com.
STA Travel will help our families and travelers book their round trip travel between their home city and our host countries. We are excited to offer this premium service to our participants so that we can focus on what we do best – providing meaningful adventures around the world.
Open Enrollment participants are responsible for booking and paying for their own international flights. You have two options for making your flight arrangements:
1. (Preferred) Book a seat on the chaperoned international group flight.
Each Open Enrollment program has a suggested, chaperoned, group flight that will depart from a designated departure city in the United States and arrive to the destination country. Participants on these flights will have the support of our on-scene Airport Liaison as well as an accompanying Program Leader, on-flight. The Airport Liaison will help gather, coordinate and direct the arrival and departure of our participants in the airport and the Program Leader will accompany the group to and from the host country while on the flight. The vast majority of our travelers choose this option.
The following information is for the chaperoned group flights for this program:
DEPARTURE FROM USA
Date: June 23, 2018
Departs: Newark, New Jersey (EWR) at 6:45pm
Arrives: Milan, Italy (MXP) at 8:40am on June 24, 2018
RETURN TO USA
Date: July 4, 2018
Departs: Milan, Italy (MXP) at 8:35am
Arrives: Düsseldorf, Germany (DUS) at 10:10am
Date: July 4, 2018
Departs: Düsseldorf, Germany (DUS) at 11:25am
Arrives: Newark, New Jersey (EWR) at 1:55pm
Here’s how to proceed:
Call our dedicated representative at STA Travel at 800-781-4040 to learn about your booking options.
- Tell the agent you are a Smithsonian Student Adventures participant, the full name of the program you are traveling on and your program travel dates. They will walk you through the details of your flight options.
- Once you know your flight options, you can book directly with STA or on your own to travel to the host country.
- IMPORTANT NOTE: Should you elect not to travel on the suggested, chaperoned, group flight please email your complete flight reservation to flights@SmithsonianSA.com
Program participants should meet the airpot liaison at the below airline check-in counter three hours before the international flight. If you are traveling on a connecting flight from your home destination, you will meet your flight chaperone at the boarding gate for your international flight. If you have trouble locating the group, please contact Smithsonian Student Adventures at our 24/7 emergency hotline: 303-997-0310.
2. Book your own flight to the host country.
For this option we require travelers to arrive at the same time, or earlier (no more than 3 hours), than the suggested group flight’s planned arrival. We ask participants not to arrive later than the suggested group flight’s time of arrival. If travelers arrive on their own prior to the rest of the group, we will arrange for either a Program Leader or the Country Director meet them when they land in the host country. If a participant arrives more than three hours before the group chaperoned flight, we will have in-country staff pick them up, but a $100 fee will apply.
With either option, we strongly encourage you to book your flights through STA, but it is not required.
STA operates a full 24/7 emergency line and can support you with issues from date changes, cancellations, or general crisis management support wherever you are in the world. To contact them, please call 800-781-4040.
A NOTE ON FLIGHTS
Air travel is unpredictable. Although we can ensure that our groups arrive to the airport with ample time and follow all airline instructions, there may still be instances when a flight is delayed or cancelled due to weather, mechanical problems, labor strikes, etc. Please note that in such an event SSA is not financially responsible for unexpected costs incurred by travelers. Our programs officially begin and end in our host countries. Notwithstanding, our travelers’ well-being and safety is always our number one priority in all facets of our operations and programming, so please know that in case flight delays or cancellations occur we will do everything we can to get travelers home in a timely manner and will keep family members updated on developments as we are able.
Important note: Please make sure your passport is valid for at least six months beyond the final day in country.
SSA is not responsible for fees associated with checked baggage or for lost or stolen luggage. We strongly encourage all travelers to pack a carry-on bag if possible, or to at least put all valuables and a change of clothes or two in a carry-on along with all important medications and basic toiletries such as a toothbrush, deodorant, glasses, contacts etc.
Please confirm with your air travel provider as some airlines may require that travelers under a certain age have completed an unaccompanied minor parental consent form. Please consult the airline website to confirm whether this is required on your flight.
SSA will send a minimum of one experienced Program Leader on every program. In addition to this Program Leader, we also have support staff in our host countries and 24/7 support from our headquarters in Denver, Colorado that are available to the group for additional help when necessary. Below you’ll find a list of the Smithsonian Student Adventures staff involved in the planning, organizing, and leadership of your program. Meet your support team!
B.A. in Psychology and Italian from Ohio State
Allie attended Ohio State, a long way from her home state of New Jersey where she currently lives. While at Ohio State she studied abroad at Siena Italian Studies in Siena, Italy where she fell in love with the Italian language and culture. She is currently pursuing a MAT in Italian and plans on becoming a high school Italian or history teacher in the coming years. She enjoys spending time with her family, going to the gym, going to trivia nights, and is even competing in a national air guitar competition in May.
Bologna University – B.A. Political Science and International Relations
Born to an Italian father and a Canadian-Austrian mother, Devin grew
up in Varese which is in Northern Italy between Milan and Switzerland.
He grew up with a love for winter sports, dividing his winters between
hockey and skiing. In summer he would enjoy mountain biking around the
Alps and try to waterski as much as possible. After finishing
school, in the English section of the European School, he went to
Bologna University and achieved a B.A in Political Science and
International Relations. In Bologna he also discovered his passion for
food and teaching. Devin is now living in the exciting capital of
Germany, Berlin, where he is a bike tour guide, part time cook, and
Lewis and Clark College – B.A. in Communications
Born in Denver, Colorado Mike earned a B.A. in Communications from Lewis and Clark College. After college Mike moved to Siena, Italy where he had studied abroad. In 2004 he co-founded the study abroad program Siena Italian Studies where he is a program coordinator and Service-Learning coordinator. He also founded an English language program for the Siena public elementary schools and kindergartens and is on the board of directors for the city’s “Le Mura” organization that protects, maintains, and promotes Siena’s medieval walls. He is an experienced translator having worked with the AC Siena professional soccer team and a local culinary school. Mike has traveled extensively throughout Italy and Europe. He is fluent in Italian and can converse in Spanish and French. When not working with students you can probably find Mike in the kitchen experimenting with new recipes or somewhere outside enjoying fresh air.
Please have all travelers check below to ensure their name is spelled exactly how it appears on your passport. For edits, email lacey@SmithsonianSA.com.
- Caroline Dureault
- Charles Lowe
- Cloe Moreno
- Jeraly Escamilla
- Kaitlyn Mancini
- Maguette Seye
- Nancy Espinoza
- Patrena Witt
- Ummara Khan
- Wyatt Parker-Chappelle
Community & Project Details
This is where your host community information will appear, along with your community project, if applicable to your program.
Communication & Blog
Travelers will be able to keep in touch with family and friends at home by using Wifi (when available at hotels and restaurants) via Whatsapp, Skype, and Wechat for free.
During the program we keep families and friends updated on the group’s adventures as frequently as possible with text and photo blogs. If parents would like updates regarding the group beyond these blog posts and email updates, please direct all general inquiries to info@SmithsonianSA.com We are always checking this email inbox and will respond promptly to inquiries. You can also reach us by dialing 303-242-8541 from the U.S. In case of an emergency, please dial 303-997-0310.
To access the group’s blog, click here.
Photos which appear in the blog will become available after the program ends. We will send out a link to the photo gallery, where you will have access to view and download as many of the photos as you like!
What follows is a sample packing list, which will be updated for each program. We recommend you bring a larger piece of luggage like a roller, duffel bag, or backpack, as well as a smaller backpack that you can bring on hikes, weekend excursions and shorter activities.
Most importantly, be sure to remember your PASSPORT and STUDENT ID.
Italy Packing List
7-9 pairs of underwear
6-8 pairs of socks
6-7 t-shirts, tank tops or work shirts
2-3 long sleeve shirts
2-3 pairs of shorts
2-3 pairs of jeans/pants
1 rain jacket
1 pair of sturdy shoes (appropriate for lots of walking/athletic activity)
1 pair of sports sandals ie Chacos/Tevas etc. (optional)
1 pair flip flops (optional)
TOILETRIES: BRING THE BASIC TOILETRIES YOU NEED PLUS:
Bring the BASIC toiletries you need plus:
Band aids and Neosporin and other basic first aid supplies
Journal and pen
Quick dry towel
Alarm Clock and watch
Visa/MasterCard debit card or US dollars (we recommend students bring between $100-$200, depending on amount of desired souvenirs, extra items etc.)
Durable water bottle